How to create an email signature
- Enter your name and the details you want to show. Only the name is required.
- Pick a style, an accent colour, a font and a text size.
- Check the preview on the right.
- Press Copy signature, then paste it into your email app signature box. Use Copy HTML if your email app asks for code.
Where to paste it
| Email app | Where the signature goes |
|---|---|
| Gmail | Settings, See all settings, General, Signature |
| Outlook (desktop) | File, Options, Mail, Signatures |
| Outlook on the web | Settings, Mail, Compose and reply |
| Apple Mail | Mail, Settings, Signatures |
Tips
- Keep it short: name, role, one or two ways to reach you.
- Host your photo or logo online and use the https link. Images saved on your device do not show for recipients.
- Use a square photo at least 160 by 160 pixels for a sharp result.
- Send a test email to yourself and view it on a phone.
Limits to know about
- Email apps handle signatures differently. Some strip images or colours, and dark mode can change the look.
- Pasting rich text works in most apps. If it fails, paste the HTML in an app that supports it.
- The tool does not host your image. The link you give must stay online.
- Social links appear as text links, not icons, so they work in every email app.
Privacy
Everything is built in your browser as you type. Your details are not sent to ToolsRiver or stored. If you add a photo link, the picture is loaded from the address you gave and by your recipients when they open your email.
Frequently asked questions
Is the signature free to use for business?
Yes. There is no sign-up and no watermark.
Why does my photo not appear for the recipient?
The image must be reachable on the internet by a public https address. Links to files on your computer will not work.
Will it look the same in every email app?
Close, but not identical. The signature uses simple tables and inline styles, which is the most widely supported approach, yet each app has its own quirks.
Can I edit the signature after pasting?
Yes. Once pasted, you can edit it in your email app. To change the design, come back and generate it again.
About this tool
Built by the ToolsRiver team. Tested in Chrome on a desktop computer in November 2026: the three styles, special characters, unsafe links, invalid emails and the file download. Pasting into Gmail, Outlook and Apple Mail has not been tested, so check the result in your own app.